Position Title: Executive Assistant
Location: Hybrid | San Diego, CA
Compensation: $43.75 - $54.32
Employment Type: Full-time

Position Summary:

A rapidly growing biopharmaceutical company is seeking a proactive and highly organized Executive Assistant to support its Commercial leadership team. This full-time role will provide direct support to the Chief Commercial Officer, with a strong focus on calendar management, travel coordination, departmental organization, and cross-functional project tracking. The ideal candidate thrives in a fast-paced, dynamic environment and brings a polished, professional presence combined with exceptional attention to detail.

Key Responsibilities:

• Provide executive-level administrative support to the Chief Commercial Officer and commercial leadership team

• Manage calendars, coordinate complex scheduling, and arrange both domestic and international travel

• Prepare agendas, materials, and logistics for internal and external meetings, including company conventions and team-building events

• Coordinate and track departmental projects, contracts, expenses, and compliance documentation

• Draft, edit, and organize executive-level presentations, reports, and strategic documents

• Process expense reports and reconcile credit card statements

• Serve as a liaison between internal departments and external stakeholders, using discretion with confidential information

• Maintain office supply inventory and assist with occasional reception coverage

• Support marketing advisory boards and state licensing fee coordination

• Ensure contract and purchase order documentation is accurately maintained

Qualifications:

• 5+ years of administrative experience supporting senior leadership; biotech, pharmaceutical, or life sciences experience preferred

• Bachelor’s degree or equivalent combination of education and experience

• Proven success managing complex travel, calendars, and multi-stakeholder coordination

• Strong communication and interpersonal skills with the ability to manage sensitive information with discretion

• Highly proficient in Microsoft Office Suite and other internal applications

• Strong organizational and problem-solving skills with the ability to anticipate needs and respond effectively

• Adaptability in a fast-paced, evolving environment with a client-service mindset

Salary & Benefits:

• Hourly pay: $43.75 – $54.32 (depending on experience and location)

• Stock options and Employee Stock Purchase Plan (ESPP)

• 401(k) with company match

• Comprehensive medical, dental, and vision insurance

• Basic life insurance

• 20 days of PTO, 10 paid holidays, and a company-wide winter shutdown