Ignite Human Capital

We are seeking an experienced Executive Assistant to manage the CEO's office, protect the CEO's time, and coordinate executive-level communications and meetings with discretion and precision.

Responsibilities

Calendar & inbox management

• Manage the CEO's complex calendar, prioritize meetings, and resolve scheduling conflicts to protect the CEO's time
• Triage the CEO's inbox by prioritizing and flagging messages, drafting or sending authorized responses, and scheduling follow-ups
• Anticipate scheduling issues and implement proactive solutions to prevent disruptions

Travel & expenses

• Arrange domestic and international travel itineraries and logistics
• Prepare and reconcile accurate expense reports and travel documentation

Meetings, materials & follow-up

• Prepare meeting agendas and assemble required materials
• Capture action items during meetings and track follow-up to completion
• Draft, proofread, and format correspondence, reports, presentations, and CEO-facing materials

Confidentiality, records & systems

• Maintain confidential files, records, and databases and handle sensitive information with discretion
• Ensure organization and version control for executive documents and records

Team support & process improvement

• Provide guidance to administrative team members to standardize processes and improve workflow efficiency
• Support employee engagement and development initiatives that align with company values and strategic goals

Events & company communications

• Coordinate company events and CEO-involved employee communications to ensure messaging aligns with company values
• Draft, proofread, and edit CEO-facing communications, memos, and announcements

Qualifications

• Five or more years of executive or C-suite support experience
• Strong calendar and travel management skills with ability to prioritize under pressure
• Excellent written and verbal communication skills; experience preparing executive-level materials
• Demonstrated discretion handling confidential information
• Strong organization, follow-through, and problem-solving skills
• Proficiency with Microsoft Office and common calendar and expense systems
• Ability to build effective relationships with senior leaders and external partners
• Willingness to work occasional extended hours and travel as needed

Schedule: Full-time, On-site

Salary: $35-$47/ Hour