Executive Assistant / Administrative Assistant (Part-Time)  
San Diego, CA & Temecula, CA (Hybrid: Onsite/Remote)  
Part-Time

Company Overview:  
Ignite Human Capital is a human capital consulting firm offering a wide range of HR consulting and talent acquisition services. With a focus on fostering collaboration and community involvement, Ignite serves clients both in the U.S. and internationally. The company has offices in San Diego and Temecula and emphasizes long-term partnerships and transformation in the human capital space.

Position Overview:  
As a part-time Executive Assistant / Administrative Assistant, you will be responsible for a variety of tasks, including administrative duties, project management, data entry, recruiting, and event coordination. You will be required to work one day a week at each of the company’s locations in **Temecula** and **San Diego**. This role is perfect for someone who is highly computer-savvy and capable of managing tasks across multiple areas, including recruiting, customer service, and event management.

Key Responsibilities:

• Provide comprehensive administrative support, including managing executive calendars, scheduling, and travel coordination.
• Perform data entry and maintain accurate records in CRM systems and spreadsheets.
• Assist with recruiting efforts, including candidate sourcing, resume screening, and coordinating interviews.
• Manage small to mid-sized projects, tracking timelines, milestones, and deliverables.
• Provide customer support by addressing inquiries and resolving issues, ensuring a high level of client satisfaction.
• Organize in-person company events and community engagement activities at both the San Diego and Temecula offices.
• Collaborate with vendors and local partners to coordinate event logistics, such as venue selection, catering, and AV setup.
• Work one day a week at each site in San Diego and Temecula for in-person tasks, while also managing remote responsibilities.

Project Management Responsibilities:

• Coordinate tasks and deliverables for various projects, providing regular updates to the executive team.
• Ensure timely execution of projects, identifying risks and proposing solutions to meet deadlines.

Recruiting Responsibilities:

• Support the recruiting process by sourcing candidates, screening resumes, and scheduling interviews.
• Assist with job postings and maintaining the candidate pipeline in the CRM.
• Coordinate with hiring managers and communicate with candidates throughout the recruitment process.

In-Person & Community Event Management Responsibilities:

• Plan and manage logistics for company-wide events, client presentations, and community events.
• Serve as the main point of contact for event vendors, handling all coordination for venue, catering, and technical setup.

Sales & Customer Support Responsibilities:

• Assist the sales team with managing leads, CRM updates, and preparing proposals and presentations.
• Handle customer inquiries and provide exceptional service through problem-solving and communication.

Marketing & Social Media Responsibilities:

• Assist in creating and scheduling content for social media platforms, tracking engagement and adjusting strategies as needed.
• Collaborate with the marketing team to execute digital marketing campaigns and report on performance metrics.

Qualifications:

• 3 years experience in an Executive Assistant or Administrative Assistant role, with a focus on data entry, recruiting, and project management.
• Highly computer-savvy with strong proficiency in Microsoft Office (Excel, Word, PowerPoint), CRM system (HubSpot), and project management tools (e.g., Asana, Trello).
• Strong organizational, multitasking, and communication skills.
• Experience in recruiting, including candidate sourcing and screening.
• Ability to work independently and in collaboration with teams.
• Must be able to work one day a week at both the San Diego and Temecula sites.
• Based in San Diego, Temecula, or able to reliably commute to both locations.

Compensation:

• $25-$30 per hour, depending on experience.
• Annual performance-based bonus of 10-20% of annual earnings.

Benefits:

• Flexible part-time hours in a hybrid working environment.
• Opportunities for professional development and career growth.
• Participation in company and community events.

We look forward to hearing more about you!  This role is very involved with CEO & CFO in company, and we look to have someone join us that plans to grow within the company, proactively optimize their work and benefit from a long term career path.